Job Description

Personal Assistant to Chief Executive Officer Personal Assistant to Chief Executive Officer (MUST BE WLLING TO RELOCATE TO PUERTO RICO) Rockstar Senior Executive Personal Assistant- Parabolic Surf Schedule: Full-time, In-Person | Core Hours: 9AM–5PM AST (with flexibility for weekends, travel, and after-hours as needed) About Parabolic Surf: Parabolic Surf is a cutting-edge software development company specializing in innovative solutions for cryptocurrency trading. Headquartered in Miami with operations in San Juan, Puerto Rico, the company is led by a high-performing CEO whose pace and ambition require best-in-class support—both professionally and personally. Position Overview: We are hiring an experienced, career-focused Executive Personal Assistant to serve as the CEO’s trusted right hand. This is a high-impact, high-trust role supporting a fast-moving Principal in every area of his personal and logistical life—from travel and calendar to daily routines, vendors, and private social planning. This is not a traditional assistant role—it requires impeccable judgment, thick skin, next-level organization, absolute discretion and is a hybrid of both Executive AND Personal assistance.' Scope of Responsibilities: Personal + Lifestyle Management Manage the CEO's daily routines, preferences, and personal schedule Oversee home organization and vendor management (including oversight of current personal assistants) Build and maintain systems for packing lists, supplements, wardrobe duplicates, and travel prep Coordinate weekend and off-hour plans; provide proactive reminders and personal accountability (e.g. gym, outdoor time, reservations, calls) Travel & Experience Logistics Plan 15+ domestic and international trips per year, including last-minute bookings, group travel, and high-touch concierge requests. Create detailed itineraries that consider comfort, crowd, timing, and energy Book hotel suites, private charters, be proactive in researching specific travel requests such as lie-flat seats or triple-blocked rows, etc. Research events, festivals, and social calendars to inform destination decisions Utilize local concierge’s to help assess Principal’s ideal itineraries and unique travel experiences Occasionally accompany or coordinate with on-ground assistants while traveling Set up Principal with local staff and handlers when needed, manage any current travel staff Communication & Calendar Flow Maintain a shared calendar with structured reminders (week before, day before, 5 min before) Support communications across Slack, Signal, WhatsApp, Telegram, and text Set up and reinforce clear schedules, boundaries, and workflows for current staff Liaise with key stakeholders and other team members for seamless coordination Operations & Project Support Develop systems and SOPs (Standard Operating Procedures) to streamline the Principal’s life Take initiative to spot inefficiencies, suggest solutions, and build internal organization Manage current PA’s to efficiently handle personal errands, order fulfillment, light event planning, basic shopping, and gift sourcing. Supports the development, refinement, and delivery of communications and presentations on behalf of the principal, ensuring clarity, discretion, and alignment with their vision and tone. Qualifications: 5+ years experience as a high-level Personal or Executive Assistant Experience supporting founders, C-suite, or UHNW individuals in demanding, fast-paced settings. Must be thick-skinned, solution-oriented, emotionally intelligent, and intensely organized Tech-savvy with tools like Asana, Google Suite, Slack, and a fast adopter of evolving systems Willing to relocate to Puerto Rico and thrive in a non-corporate, fluid environment Proactive communicator who thrives on independence but knows when to loop in Deep respect for confidentiality, and maintains professional & social discretion- these roles are very personal and lines can blend a lot Travel-ready and socially intuitive—with the ability to preempt needs before they arise What does success look like in this role? The CEO’s life feels streamlined, managed, and forward-thinking Logistics are never a burden on the Principal’s time or headspace You’ve built reliable systems and set the standard for excellence You’ve become a trusted, discreet, and irreplaceable force on the team- if you say you’ll do something, you do it and you do it with excellence. Relocation assistance available Travel opportunities and professional longevity encouraged Competitive compensation based on experience and full medical + dental coverage 60 day trial period with housing and vehicle provided Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Entertainment Providers Referrals increase your chances of interviewing at Muse Creative Club by 2x Get notified about new Personal Assistant to Chief Executive Officer jobs in Miami-Fort Lauderdale Area . We’re unlocking community knowledge in a new way. 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