Get AI-powered advice on this job and more exclusive features. This range is provided by APEX. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. This is a full-time, in-person position, Monday through Friday, downtown Chicago: 401 North Michigan Ave 60611. Affordable Housing Experience Preferred. Great time to join a growing company with a startup mindset — fast-paced, innovative, and full of growth potential! The Project Coordinator is responsible for a wide range of tasks and responsibilities in support of the project execution teams, including but not limited to; project document coordination, facilitating the construction funding process including the preparation of contractor funding request, subcontractor administrative tasks, preparation of third-party reporting and complete process improvement tasks or projects as needed. What You Can Expect to Do Project Coordination: Maintain third-party checklists and trackers, prepare necessary deliverables while collaborating with internal teams to streamline communication and project timelines. Prepare invoices, proposals, and financial reports related to capital projects. Monitor project milestones, provide regular status updates to stakeholders, and identify opportunities for process improvements. Assist with special projects to enhance team efficiency and achieve company goals. Maintain subcontractor files including contract administration, insurance certificates and other regulatory compliance needs. Centralize project document control, updating and reporting. Construction Funding Process: Track capital expenditures and life of construction projects as it pertains to lender and investor funding requirements. Use Excel and other platforms to maintain records and reconcile sources & uses information required by lenders and investors. Prepare monthly pay requisitions including all required subcontractor documentation and lender required documentation. Manage requests for documentation and coordinate with all parties involved in the funding process. What You Should Have Excellent verbal and written communication, organizational, presentation and analytical skills Ability to take ownership and commitment to follow through Ability to effectively prioritize and handle multiple tasks under pressure Strong work ethic and attention to detail Desire to work in a fast-paced, entrepreneurial environment 3-5 years of relevant work experience in real estate, affordable housing, or related field Bachelor’s Degree - Real Estate, Accounting, or Business Concentration preferred Working proficiency in Microsoft Office programs such as Excel, Word, and PowerPoint What You Should Be Resourceful with strong problem solving, investigating, and critical judgment skills Proficient in Office Suite and basic Adobe software is required Proactive with strong work ethic and attention to detail Independent, self-starter mentality, with exceptional communication and organizational skills. Ambitious with desire to grow. Highly accountable: able to take ownership, meet deadlines, follow-through. Highly motivated self-starter and independent worker. Able to perform in a fast-paced environment with multiple projects and deadlines. Open to learn from mistakes and challenges. Outstanding in written and oral communications skills. Able to work collaboratively in a small team environment; can “roll up his/her sleeves” and pitch in where necessary within the company About APEX APEX is a nationwide Construction and Facilities Management firm founded to provide comprehensive support to owners of commercial real estate throughout the lifecycle of their investments. From due diligence to disposition, our experienced team delivers trusted general contracting and facilities management consulting services across various asset classes. We prioritize quality, collaborative, and sustainability in every project, enhancing property value and reducing operating costs. Join us in making a lasting impact on properties and communities nationwide. Apex is dedicated to fostering a culture of excellence and collaboration. Our team is committed to innovation, sustainability, and delivering best-in-class service. By joining APEX, you’ll contribute to impactful projects while growing your career in a dynamic and supportive environment. Affordable Housing Experience Preferred. Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative Industries Construction, Real Estate, and Housing and Community Development Referrals increase your chances of interviewing at APEX by 2x Inferred from the description for this job Medical insurance Vision insurance 401(k) Get notified when a new job is posted. Sign in to set job alerts for “Project Manager” roles. 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